Special Event Application
Plan early! Please complete the Special Event Application Form with as much detail as possible, and at least 30 days prior to the event (and definitely before you start promoting it). Events submitted after this timeframe risk not receiving necessary approvals in time for their events.
Reach out! The Special Events Advisory Team brings together City departments and other public agencies to support hundreds of events across the City of Greater Sudbury. If you are in early stages of planning your event, you are welcome to discuss with a member of the Special Event Advisory Team by contacting firstname.lastname@example.org. When you are ready to submit the Special Event Application Form, providing us with site maps and specific event details will expedite a smooth review.
Now what? The Special Events Advisory Team meets regularly throughout the year to review Special Event Applications. Depending on the type of event, a member of the Team will reach out to confirm next steps and if additional information is needed, i.e.: permits for tent, noise, road use, facility agreements, etc.
Don't forget! Most events require insurance and, where the City is involved, you will need to upload proof of coverage on your online event profile. Without this step any issued permits will be invalid.
Promote it! Once approvals are in place, post event details on www.discoversudbury.ca/events and tag #discoversudbury